Holiday Notice Email Sample

To efficiently convey holiday-related information and ensure smooth operations during these periods, businesses can utilize our “Holiday Notice Email Sample”. This resource provides a structured format along with multiple editable examples, allowing you to quickly create professional and informative emails that keep stakeholders informed about upcoming closures, reduced services, or altered work arrangements.

Holiday Notice Email Sample

During this festive season, I wanted to extend our greetings to you and your family. We wish you a merry Christmas and a happy holiday season! We are thankful for your continued support and loyalty. We appreciate your business.

Our office will be closed from December 24, 2022, to January 1, 2023, in observance of the holidays. We will reopen on January 2, 2022. If you need to contact us during this time, please use the following email address: [Insert Email Address]. We will respond to your inquiry as soon as possible.

We apologize for any inconvenience this may cause and thank you for your understanding. We hope you enjoy the holidays!

What to Include in a Holiday Notice Email Sample

  • Start With a Warm Greeting: Begin your email with a friendly greeting such as “Merry Christmas and Happy Holidays!” or “Wishing you and your family a joyous holiday season.”
  • Express Gratitude: Take the opportunity to thank your customers for their continued support and loyalty. A simple “We appreciate your business” goes a long way in showing your appreciation.
  • Announce Office Closure: Clearly state the dates during which your office will be closed for the holiday. For example, “Our office will be closed from December 24, 2022, to January 1, 2023.”
  • Provide Contact Information: Include an email address or phone number that customers can use to contact you during the office closure. This shows that you’re still available to assist them even though your office is closed.
  • Apologize for Inconvenience: While it’s unlikely that your customers will be inconvenienced by your office closure, it’s always good to apologize in advance. This shows that you’re considerate of their needs.
  • Close With a Holiday Wish: End your email with a holiday wish such as “We hope you enjoy the holidays!” or “Wishing you all the best this holiday season.”

Tips for Writing a Holiday Notice Email Sample

  • Keep it Brief: Your holiday notice email should be concise and to the point. Customers don’t have time to read long emails, especially during the busy holiday season.
  • Use Clear and Simple Language: Avoid using complex terminology or jargon that your customers may not understand. Use plain English that everyone can understand.
  • Personalize Your Email: If you have a small customer base, you can personalize your email by addressing each customer by name. This shows that you value their business and that you’re taking the time to reach out to them personally.
  • Proofread Your Email: Before you send your email, proofread it carefully for any errors. This includes checking for typos, grammatical errors, and formatting issues.
  • Send Your Email in Advance: Give your customers plenty of notice about your holiday closure. This will help them make arrangements to contact you before your office closes.

Holiday Notice Email Samples

Holiday Notice Email Sample Tips

Sending out a holiday notice email is a great way to keep your customers and clients informed about your business’s holiday hours. Here are a few tips to help you craft a professional and informative holiday notice email:

Subject Line:

  • Keep it short and concise.
  • Use action words that will grab attention.
  • Personalize it with the recipient’s name if possible.

Body of the Email:

  • Start with a warm greeting.
  • State the purpose of the email clearly and concisely.
  • Include the dates and times of your holiday closure.
  • Provide any additional information that customers may need, such as alternative contact information or instructions for placing orders.
  • End with a friendly sign-off.

Design and Formatting:

  • Use a clean and professional design.
  • Make sure the text is easy to read.
  • Use bullet points or lists to make important information easy to skim.
  • Include your company logo and contact information.

Sending and Scheduling:

  • Send your holiday notice email at least one week in advance of the holiday.
  • Consider scheduling the email to be sent during normal business hours.
  • Follow up with a reminder email a few days before the holiday.

Additional Tips:

  • Use a consistent tone of voice that is aligned with your brand.
  • Proofread your email carefully before sending it.
  • Test your email to make sure it displays correctly on different devices.
Tip Why it’s Important
Keep it short and concise People are busy and don’t have time to read long emails.
Use action words that will grab attention This will make your email more likely to be opened.
Personalize it with the recipient’s name if possible This makes the email feel more personal and relevant to the recipient.

By following these tips, you can create a holiday notice email that is informative, professional, and well-received by your customers and clients.

## FAQs on Holiday Notice Email Sample

Reasons for Writing a Holiday Notice Email


What are common reasons for sending a holiday notice email?

Holiday notice emails are typically sent to inform employees about upcoming holidays and any related changes to work schedules. These emails can include information about office closures, adjusted work hours, and any special arrangements that may be made for holiday staffing. Additionally, holiday notice emails may be used to convey holiday greetings, offer well wishes, and express gratitude to employees for their hard work and dedication.

When should I send a holiday notice email?

The timing of a holiday notice email will depend on the specific circumstances. In general, it’s a good idea to send the email well in advance of the holiday to give employees ample time to make necessary arrangements. This can be especially important for holidays that require travel or time off for religious observances. You may also want to consider sending a reminder email closer to the holiday to ensure that everyone is aware of any upcoming changes.

Key Elements of a Holiday Notice Email


What are the essential elements to include in a holiday notice email?

A well-crafted holiday notice email should include the following elements: 1. Clear and concise subject line: The subject line should accurately reflect the purpose of the email and grab the reader’s attention. 2. Professional greeting: Start the email with a warm and professional greeting to establish a positive tone. 3. Specific holiday information: Provide specific details about the upcoming holiday, including the date, time, and any relevant information about office closures or schedule adjustments. 4. Instructions for employees: If there are any specific instructions or expectations for employees during the holiday period, be sure to include them in the email. 5. Holiday greetings: Express your holiday greetings and well wishes to your employees to foster a sense of community and appreciation. 6. Contact information: Provide contact information for employees to reach out if they have any questions or concerns about the holiday arrangements.

Style and Tone of a Holiday Notice Email


What style and tone should I use in a holiday notice email?

The style and tone of a holiday notice email should be professional and respectful, while also conveying a sense of warmth and appreciation. Use clear and concise language that is easy to understand. Avoid using jargon or technical terms that may not be familiar to all employees. Strive to create a welcoming and inclusive environment by acknowledging and respecting diverse holiday traditions and beliefs. Maintain a positive and upbeat tone throughout the email to spread holiday cheer and foster a sense of community among your employees.

Additional Tips for Writing a Holiday Notice Email


Can I include a call to action in a holiday notice email?

Yes, you can include a call to action in a holiday notice email, but use it sparingly and make sure it’s relevant to the purpose of the email. For example, you might include a link to a company holiday party registration form or a suggestion for employees to share their holiday traditions and experiences with their colleagues. Avoid using the email as a promotional tool for unrelated products or services.

What are some additional tips for writing an effective holiday notice email?

Here are some additional tips for writing an effective holiday notice email: 1. Personalize the email: If possible, address the email to each employee by name to create a more personal connection. 2. Use visuals: Consider incorporating holiday-themed visuals, such as images or graphics, to add visual interest to the email and make it more engaging. 3. Proofread carefully: Before sending the email, proofread it carefully for any errors in grammar, spelling, or formatting. 4. Send a test email: Send a test email to yourself or a colleague to ensure that the email formats correctly and all links and attachments are working properly.

Have a Wonderful Holiday!

Thanks for taking the time to read our article! We hope you found it helpful. If you have any questions, feel free to reach out to us. In the meantime, we wish you a happy holiday season. We’ll be back with more great content soon, so be sure to check back later.